Vertices provides hospitality accounting services, bookkeeping, and tax support for hotels, restaurants, bars, and event venues across Oklahoma, so you can see your true costs, protect your margins, and plan your next move with confidence.
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Hospitality runs on thin margins and fast-moving numbers. Food and beverage costs shift week to week, labor swings with every schedule, and occupancy can change overnight. Without timely, accurate reporting, it is hard to know which nights, rooms, or menu items are actually making money.
Vertices was founded by entrepreneurs who have owned and operated businesses themselves, including in hospitality. We turn your POS, property management, and bank data into clean monthly books and reports you can act on, from prime cost to occupancy and RevPAR. Running a restaurant? Start with our restaurant accounting services.
Hotels, restaurants, and venues tend to run into the same problems as they grow. Here is where we help most:
Menu prices often lag behind supplier increases. We track food and beverage cost by category so you can adjust pricing and purchasing before margins erode.
Labor is usually the largest controllable expense. We report labor as a percentage of sales by period so you can staff to demand.
Slow seasons, event calendars, and customer deposits make cash hard to predict. Rolling cash flow forecasts help you plan for the lean months.
Sales tax, hotel occupancy tax, and tip reporting rules add compliance risk. We help keep records organized and filings on schedule.
Rooms, food, bar, events, and catering each need their own view. We set up reporting by location and department so nothing gets blended together.
We focus on the KPIs that drive hospitality performance, such as prime cost, average daily rate, occupancy, and RevPAR.
From daily sales reconciliation to year-end tax planning, our hospitality accounting services cover the full financial side of your business.
Monthly bookkeeping that reconciles POS sales, credit card deposits, delivery platforms, and vendor bills to your bank, with books that close on schedule.
Prime cost reporting, menu and vendor cost analysis, and monthly financials built for restaurants, bars, and cafes. Learn more about our restaurant accounting services.
Departmental reporting for rooms, food and beverage, and events, with KPI tracking for occupancy, average daily rate, and RevPAR.
Tax preparation and planning for hospitality businesses, including sales and lodging tax support, FICA tip credit planning, and entity structure reviews.
Budgets, cash flow forecasting, and lender-ready reporting that help you decide when to renovate, expand, or open another location, with fractional CFO support when you need it.
Business valuation and financial analysis support when you are buying, selling, or bringing on a partner.
Every hotel, restaurant, and venue is different, but most engagements follow the same four steps so you get clean books quickly and useful reporting every month after.
01
We review your current books, POS and bank data, and tax filings, then clean up anything that is behind or misclassified.
02
We organize your accounts by revenue stream and department, such as rooms, food, beverage, and events, so costs line up with the sales they support.
03
Each month we reconcile your accounts and deliver financial statements and KPI reports, with time to walk through the results together.
04
Throughout the year we plan for taxes, forecast cash flow, and help you weigh decisions like menu changes, renovations, or a new location.
Engagements are tailored to your size and needs, from monthly bookkeeping for a single restaurant to full accounting and advisory for a multi-location hospitality group. The scope of any engagement is defined in your engagement letter.
Good hospitality financial management starts with a short list of numbers you review every month. These are the metrics we build into your reporting:
Food, beverage, and labor costs combined, measured as a percentage of sales. It is the clearest single view of restaurant profitability.
Cost of goods sold by category, so you can see which menu items, suppliers, or pour practices are pulling margins down.
For hotels, the share of rooms sold and the average daily rate earned on them, tracked by month and season.
Revenue per available room shows how well rooms convert to revenue, while labor as a percentage of sales shows whether staffing matches demand.
Our accounting for hotels and restaurants is built around how each type of operation makes money:
Full-service, fast-casual, and quick-service restaurants that need prime cost visibility and on-time monthly financials. See our dedicated restaurant accounting page.
Beverage-led businesses tracking pour cost, inventory, and event revenue.
Independent and branded properties that need departmental reporting and occupancy-based KPIs.
Venues and caterers managing deposits, seasonal bookings, and job-level profitability.
Franchisees balancing royalty and marketing fees with location-level performance.
Growing groups that need consolidated reporting with a clear view of each location.
Our owners have run more than two dozen businesses, so we understand the pressure of a slow week and a full payroll.
Your books, tax planning, and advisory work come from one team, so nothing gets lost between providers.
Customized monthly reporting that shows prime cost, margins, and cash in plain language.
Meet with us in Tulsa, Moore, or Edmond, or work with us remotely.
Estimate your prime cost, labor, and food cost percentages in a few minutes, then bring the results to your consultation.
Hospitality accounting services typically include monthly bookkeeping and reconciliation, financial statements, cost reporting such as prime cost and food and beverage cost, cash flow forecasting, and tax preparation and planning. At Vertices, we tailor the reporting to how your hotel, restaurant, or venue actually earns revenue.
Restaurant accounting centers on food, beverage, and labor costs measured against sales. Hotel accounting adds departmental reporting for rooms, food and beverage, and events, plus lodging-specific KPIs such as occupancy, average daily rate (ADR), and revenue per available room (RevPAR).
Prime cost is the combined cost of goods sold (food and beverage) and total labor. It is usually the largest controllable expense in a restaurant, so tracking it every month helps you spot problems early and make pricing, purchasing, and staffing decisions with real numbers. You can estimate yours with our restaurant costs calculator.
Yes. We work with the sales, deposit, and payout data your POS, property management, and delivery systems produce, and reconcile it to your bank and card statements each month.
We help hospitality businesses keep sales and lodging tax records organized and filings on schedule, and we review how these taxes interact with your overall tax plan. The scope of any engagement is defined in your engagement letter.
Vertices has offices in Tulsa, Moore, and Edmond, Oklahoma, and we also work with hospitality businesses remotely.
Hospitality accounting works best alongside our core services. Learn more about our Accounting Services, Tax Services, Bookkeeping Services, and Fractional CFO Services.
We also serve restaurants, retail, real estate, and construction businesses. See all industries we serve.
Your time belongs with your guests and your team, not buried in receipts and reconciliations. Partner with Vertices for hospitality accounting services that give you clear numbers every month and the confidence to plan what comes next.
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